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Written Student Grievances/Complaints

Written Student Grievances/Complaints

Southern Crescent Technical College maintains a grievance/complaint process available to all students that provides an open and meaningful forum for their complaints, the resolution of these complaints, and is subject to clear guidelines of the complaints (Student Grievance Form). This procedure does not address complaints related to the unlawful harassment (including sexual harassment), discrimination and/or retaliation for reporting harassment/discrimination against students. Those complaints are handled by the Unlawful Harassment and Discrimination of Students Procedure.

Grievable issues: Issues arising from the application of a policy/procedure to the student’s specific case is always grievable. Specifically, grievable issues are issues related to student advisement, improper disclosure of grades, unfair testing procedures, and poor treatment of students; this is a representative list and is not meant to be exhaustive.

Non-grievable issues: Issues, which have a separate process for resolution (i.e. disciplinary sanctions, FERPA, financial aid, academic grades, etc.), are not grievable and a student must take advantage of the process in place.

Business days: Weekdays that the college administrative offices are open.

Vice President for Student Affairs: The staff member in charge of the student affairs division at the college.

Retaliation: Unfavorable action taken, condition created, or other action taken by a student/employee for the purpose of intimidation directed toward a student because the student initiated a grievance or participated in an investigation of a grievance.

Grievant: the student who is making the complaint.

Written Student Complaint: Handwritten or typed complaint submitted by a student.

Procedure

  1. For all timelines established herein, if a student will need extra time, an extension may be granted at the Vice-President for Student Affairs’ discretion.
  2. Informal Grievance Procedure:
    Student with grievable issues should resolve those issues, if possible, on an informal basis without the filing of a formal grievance.
    1. A student has ten (10) business days from the date of the incident being grieved to resolve the matter informally by approaching their instructor, department chair or any other staff or faculty member directly involved in the grieved incident.
    2. Where this process does not result in a resolution of the grievable issue, the student may proceed to the formal grievance procedure.
  3. Formal Grievance Procedure:
    Where a student cannot resolve their grievance informally, he or she must use this formal grievance procedure.
    1. Within fifteen (15) business days of the incident being grieved, the student must file a formal grievance in the office of the Vice President for Student Affairs or the technical college president’s designee with the following information:

    Name
    Date
    Brief description of incident being grieved
    Remedy requested
    Signature
    Informal remedy attempted by student and outcome

  4. If the grievance is against the Vice President for Student Affairs, the student shall file the grievance with the technical college president.
  5. The Vice President for Student Affairs, or the technical college president’s designee, will investigate the matter and supply a written response to the student within 15 business days.
  6. If the grieved incident involves possible unlawful harassment, discrimination, or retaliation for reporting unlawful harassment/discrimination, the investigation will be handled pursuant to the Procedure: Unlawful Harassment and Discrimination of Students.
  7. If the grieved incident is closely related to an incident being processed through the harassment/discrimination or disciplinary procedures, the proceedings under the Unlawful Harassment and Discrimination of Students procedure will take precedence, then the disciplinary procedure and then the student’s grievance will be addressed. The grievance will not be processed until after the other procedures have run their course.
  8. The Vice President for Student Affairs, or the technical college president’s designee, shall be granted an additional 15 business days to investigate the grievance upon notice to the grieving student.
  9. Appeal:
    The student may appeal the decision from the VPSA or the technical college president’s designee to the technical college president. Only the student has the right to appeal.
    1. A student shall file a written appeal to the technical college president within five (5) business days of receiving the response.
    2. The appeal will be decided based entirely on documents provided by the student and the administration; therefore, the student must ensure that he or she has provided all relevant documents with his or her appeal.
    3. At the sole discretion of the technical college president, grievance appeals at the institution may be held in one of the following two ways:

    -The technical college president may appoint a cross functional committee to make the final decision.

    -The technical college president chooses the process; the decision of the grievance appeal is final.

  10. Retaliation against a student for filing a grievance is strictly prohibited.

Click here to access forms for Student Complaints.