Recruitment Manual

Office of Recruitment Overview

The Office of Recruitment at Southern Crescent Technical College (SCTC) provides information about SCTC occupational programs, courses, resources, and services to prospective students and stakeholders in an eight county service delivery area, which includes Henry, Jasper, Butts, Spalding, Fayette, Pike, Lamar, and Upson. The Office of Recruitment, under the supervision of the Vice President for Student Affairs, is responsible for educating and engaging potential students, providing information regarding SCTC coursework, the SCTC application process, and SCTC resources that are available to them. The Office of Recruitment provides outreach services for SCTC, and works to reach potential recruits and stakeholders, including traditional, non-traditional, and dual enrolled prospects. In addition, the Office of Recruitment administers all aspects of SCTC’s Dual Enrollment Program, which allows qualified students to maximize their education and training time by taking postsecondary classes while they are still in high school.

Office of Recruitment

Engagement and advisement are central to the SCTC Office of Recruitment’s philosophy. It is the Office of Recruitment’s belief that the most effective recruitment practices will cultivate the interest of prospective students and will also provide high quality counsel regarding course/program options.

Office of Recruitment Purpose

The purpose of the SCTC Office of Recruitment is to promote college courses, programs, resources, and services to prospective students and community members within an eight-county service delivery area. The plan will include civic organizations, local units of government, local K-12 educations partners and other stakeholders in the college service area. In practice, and in support of this purpose, Office of Recruitment staff will:

  1. Attend community and civic organization events, as representatives of SCTC—these can be anywhere, and could include but would not be limited to chamber expos, job fairs, industry events, etc.
    1. Provide promotional literature at these events
    2. Provide advisement to prospective students regarding course/program options
  2. Attend high school events, i.e. college fairs, workshops, counseling office visits, lunchroom visits, freshman/sophomore/junior/senior nights, sporting events, etc.
    1. Provide promotional literature at these events
    2. Provide advisement to prospective students regarding course/program options
  3. Assist and advise community partners in providing information and program options
    1. Work with school system partners to supplement secondary program options with post-secondary, dual enrollment program options
    2. Work with business/industry partners to determine program needs, and to provide courses/programs that match these needs
    3. Work with/serve on boards of local chambers, Career and Technical Education (CTE) Advisory Committees, and any other community groups that need SCTC representation
  4. Recruit and provide information to SCTC’s Adult Education students
    1. Monthly visits to Adult Education classrooms to provide SCTC promotional information
    2. Provide advisement to prospective Adult Education students regarding course/program options
    3. Promotion of SCTC Open House events to Adult Education students
    4. Provide SCTC promotional literature at Adult Education graduation
    5. Provide advisement at Adult Education graduation regarding course/program options
  5. Administer and provide support for all aspects of SCTC’s dual enrollment program
    1. Provide outreach to prospective students and stakeholders about dual enrollment options
    2. Advise and register dual enrolled students
    3. Will implement dual enrollment orientation sessions each semester
    4. Process funding applications for dual enrolled students
    5. Provide support for dual enrolled students
    6. Will promote transition of dual enrolled students following high school graduation
  6. Will implement on-campus recruitment events
    1. Annual open houses, with programs represented, at each SCTC location
    2. Annual secondary partner luncheon
    3. Once per semester Dual Enrollment Advisory Committee meeting, with membership comprised of secondary partners
    4. Annual Career Exploration Day
  7. Metrics used to measure success, both ongoing and year to year, will be recruit cards, number of off-campus visits, and enrollment count

Dual Enrollment

The Dual Enrollment Program offers qualified students the opportunity to earn high school elective units while enrolled in Southern Crescent Technical College courses. Dual Enrollment classes may lead to the completion of a certificate of credit, diploma, or associate degree. Academic courses are not included in this program option.

Joint Enrollment

Students enrolled in the Joint Enrollment Program take Southern Crescent courses while still in high school, but receive college credit only. Joint Enrollment classes may be either occupational or academic.

Senate Bill 2 (option B)

Senate Bill 2 allows qualified students an alternative route to high school graduation. Senate Bill 2 students’ graduation requirements are streamlined to include eight required high school courses (those with a milestone test) and a college associate degree program, college diploma program, or combination of two college Technical Certificates of Credit (TCCs must be selected from an approved list).


Students who have taken articulated classes in high school can exempt corresponding coursework at Southern Crescent Technical College. To receive credit for articulated courses, students must successfully complete Southern Crescent Technical College’s end of course test.

The Benefits of Dual Enrollment

Participants in Southern Crescent Technical College’s Dual Enrollment Program benefit on a number of levels. The University of Georgia researched the advantages realized by these students in 2006. Following are the results of this study:
  • 54% of High School Program participants transitioned into Technical College System of Georgia (TCSG) or University System of Georgia (USG) schools after high school graduation, compared with an overall historical rate of 46%
  • 91% of students made a “C” or higher in their college-level classes
  • After graduation, 81% of former High School Program participants made a “C” or higher at TCSG schools
  • After graduation, 77% of former High School Program participants made a “C” or higher at USG schools
  • 75% of former High School Program students did not require remediation as traditional freshman, compared with an overall rate of 58%
  • Former High School Program participants were more likely to attend college following high school graduation 
  • High school graduation rates were higher among former High School Program students

Dual Enrollment Eligibility Requirements

Dual Enrollment Program participants are expected to meet a rigorous set of standards for eligibility. In order to become dual enrolled with Southern Crescent Technical College, students must meet or exceed the following requirements.

Dual/Joint Enrollment

To qualify for Southern Crescent Technical College’s Dual/Joint Enrollment Programs students must:

  • Be a 10th, 11th, or 12th grade public, private, or homeschool student in Georgia
  • Submit an application for SCTC’s Dual Enrollment Program (no application fee is required for potential dual enrollees)
  • Receive permission to participate from high school administration and complete all forms needed by secondary partners
  • Meet or exceed a minimum overall high school GPA of 2.0 or HOPE GPA of 2.5.


To receive articulated credit at Southern Crescent Technical College, students must:

  • Have taken a high school course covered by a Southern Crescent Technical College articulation agreement
  • Have passed the articulated course with an eighty-five (85) or higher
  • Make a score of eighty (80) or higher on Southern Crescent Technical College’s exemption exam 
  • Enroll at Southern Crescent Technical College within twenty-four (24) months of high school graduation

Financial Aid Information

The state of Georgia’s Dual Enrollment Program Grant covers all tuition, fee, and book costs for high school students. Program-specific (like tools, uniforms, clinical site requirements, etc.) and transportation costs are the responsibility of dual enrolled students. Students may talk with their High School Coordinator/Recruiter, call (770.229.7368), or visit the Financial Aid Office for information on program funding. 

Dual Enrollment Student Resources

Participants in SCTC’s Dual Enrollment Program have a variety of resources at their disposal. These include, but are not limited to, the following.


Southern Crescent Technical College has bookstores located on its Griffin and Flint River campuses. During the first week of classes, hours of operation are extended. The bookstore sells new and used books, study aids, school supplies, special program supplies, and school paraphernalia. Purchases may be made by check, cash, or credit card. All refunds, exchanges, or returns on textbooks only must be done within ten (10) days of purchase. The original receipt is required for all refunds or returns. All textbooks must be in the original, unopened condition as purchased. All other sales are final. Textbooks for High School Program participants must be purchased before the second week of class.

Career and Academic Planning Center

The Career and Academic Planning Center or CAP Center provides accessible and comprehensive advising with an emphasis on

establishing a career and academic plan. The CAP Center helps with:

 Advising new students

 Choosing a major or career

 Scheduling and registering for classes

 Connecting students to necessary resources

 Preparing a resume

Computer Labs

A computer lab is available for student use in the libraries on the Flint River Campus and Griffin Campus, as well as the Henry County Center. These computers and printers can be used for completion of assignments or for limited personal purposes. A variety of software is accessible including word processing, spreadsheets, databases, and an assortment of educational software. Computers are available on a first-come, first-served basis during regular library operating hours. Currently enrolled students have priority over others. Students must have a valid student ID to access the computers. Numerous other computer labs are used for instructional purposes. Students may check with instructors for available computers during regularly scheduled class time or at the end of the school day. Students may use these computer labs, if a college employee is present.

Disability Services

Southern Crescent Technical College provides support services for students with disabilities. These services ensure program accessibility and reasonable accommodations to individuals defined as disabled under Section 504 of The Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990. A disability is defined as any condition that substantially limits one or more of life’s major activities. “Major activities” include such functions as self-care, performing manual tasks, walking, seeing, hearing, speaking, breathing, learning, or working. The condition may be permanent or temporary. In order to receive accommodations, it is the student’s responsibility to self-disclose this disability to the Special Services Coordinator. Written documentation is required by licensed personnel and must not be more than three years old from the date of request. Students must notify the Vice President for Student Affairs or the ADA/Section 504 Coordinator at least thirty (30) days prior to entering the desired semester if reasonable accommodations are requested that require equipment, resources, material, or personnel. Requests for accommodations totaling over $500.00 may require a 60-90-day notice.

For more information on Disability Services, contact the ADA/Section 504 Coordinator: (Serving students attending classes at the Griffin Campus, Butts County Center, Henry County Center, and the Jasper County Center) Special Services Coordinator, Teresa Brooks, Griffin Campus, Room 6B, 501 Varsity Road, Griffin, Georgia, 30223; (770) 228-7258,, Title IX/Equity Coordinator: Assistant Director of Student Support Services: (Serving students attending classes at the Griffin Campus, Butts County Center, Henry County Center, and the Jasper County Center) Toni Doaty, Griffin Campus, Mobile Unit 6B, 501 Varsity Road, Griffin, Georgia, 30223; (770) 228-7382,, or Title IX/Equity and ADA/Section 504 Coordinator: (Serving students attending classes at the Flint River Campus and Taylor County) Mary Jackson, Special Services Coordinator, Flint River Campus, Room A252, 1533 Highway 19 South, Thomaston, GA 30286, (706)646-6224,

Early Alert Program

The Southern Crescent Technical College’s Early Alert Program is coordinated by the Student Navigator. This program is designed to identify students who may be at-risk of academic difficulty or failure. Faculty make referrals to the Student Navigator via an electronic program called TEAMS. The program provides feedback from Faculty members and advisors to help students investigate and utilize student support services and implement a recommended plan of action developed especially for them that will help them succeed.


The Library provides materials and services promoting the development of academic foundations, employability skills, and technical fundamentals for all training areas. There are two library locations: Griffin Campus and Flint River Campus. The library houses over 24,000 volumes in a growing collection related to the academic and personal needs of faculty and students. The collection also includes audiovisual materials, electronic databases, and subscriptions to over 200 periodicals and newspapers and over 16,000 electronic books. GALILEO (Georgia Library Learning Online), a collection of online databases, is available to students both on and off campus. The library’s catalog is fully automated for user convenience. Library services available include reference service, library research instruction, and Internet access. Both locations provide student computers that are available for printing, word processing, GALILEO, or other Internet use during all hours the library is open. Interlibrary loans are available through OCLC WorldShare ILL. The library also holds reciprocal borrowing agreements with Clayton State University, Gordon College, and all other TCSG campus libraries. Librarians are available to provide information and reference services including both formal and informal instruction in the use of library resources. A photocopier is available for student use.

Orientation sessions are available each semester during class visits to the library. The orientation is designed to acquaint students with library policies, procedures, and services. Student users must present a valid College ID in order to borrow books and use the computers. A limited number of computers are available for non-student access. Please contact the library for specific information and details about the hours of operation.

Special Populations Services

Special Populations Services are available to support and serve students who are economically disadvantaged, including foster children, single parents, including pregnant women, displaced homemakers, limited English proficiency, or in a non-traditional program.

Economically disadvantaged families are individuals receiving some type of cash assistance such as PELL, WIOA, TANF, or Vocational Rehabilitation support.

A single parent is an individual who is unmarried or legally separated from a spouse and has a minor child or children for whom the parent has either custody or joint custody.

A displaced homemaker is an adult who is divorced, widowed, separated, or has involuntarily lost income and has diminished marketable skills.

A student in a non-traditional program is a student who has chosen to enter training in a field that is dominated by persons of the opposite gender, such as a male in nursing, or a female in automotive technology.

Special Populations Services offers a wide range of support services that may include books, mentoring, and community resource referrals. The program also offers workshops and seminars that deal with life management and employability skills issues. Learning Support services are available for Special Populations students.

For more information, contact the Assistant Director of Student Support Services, Toni Doaty, Griffin Campus at (770) 228-7382; Mobile Unit 6B, 501 Varsity Road, Griffin, GA 30223 or Special Services Coordinator, Mary Jackson, Flint River Campus at (706) 646-6224; 1533 Highway 19 South, Thomaston, GA 30286.

Student Records

Procedures relating to the establishment, utilization, availability, and retention of student records are in accordance with the provisions of the Family Educational Rights and Privacy Act of 1974 (FERPA) as amended, the State Board of Technical and Adult Education, and the policies of Southern Crescent Technical College. Students, alumni, and other interested parties should contact the Registrar’s Office to obtain a copy of the College’s policy.

Directory Information

Southern Crescent Technical College, in compliance with FERPA, releases the following as directory information without the consent of the student:

Full name of student


Telephone number

County of residence

Electronic mail address(es)

Major and field(s) of study

Degrees and awards including nature and date received

Dates of attendance

School or division of enrollment

Enrollment status (i.e., full or part-time, undergraduate, graduate)

Name of institution last attended

Participation in official sports and activities

Height and weight of athletic team members


Any student or parent of a dependent student who objects to the release of directory information may file a Request to Suppress Directory Information in writing to the Registrar clearly stating what directory information should not be released. Upon written consent of the student, specific information not listed above may be released provided the signed consent form is in the student’s file.

In accordance with FERPA, certain governmental institutions have access to student records without prior consent for disclosure. If requested, Southern Crescent Technical College will notify the student of the release of any information to any agency for which prior consent is not required.

Tutoring and Mentoring Center

The Tutoring & Mentoring Centers are designed to provide assistance to students in achieving their academic goals. Tutors provide additional instruction in the areas of math, English, and reading. Services are free to students. Consult the Tutoring & Mentoring Center for more information on tutor availability.

Rules and Procedures

Southern Crescent Technical College provides opportunities for intellectual, emotional, social, and physical growth. Southern Crescent Technical College students assume an obligation to act in a manner compatible with the fulfillment of the mission of the college. Therefore, Southern Crescent Technical College has established a Student Code of Conduct that is available in full at Students enrolled at Southern Crescent Technical College while still in high school must abide by all rules set forth in the Student Code of Conduct as well as any regulations required by their high school. These rules include, but are not limited to:
  • SCTC prohibits disorderly, lewd, or indecent conduct, including public physical or verbal action; language commonly considered offensive (not limited to, but including profanity); or distribution of obscene or libelous written or electronic material.
  • SCTC prohibits mental or physical abuse of any person, including verbal or physical actions which threaten or endanger the health or safety of any such persons. This includes fighting and/or other disruptive behavior, which includes any action or threat of action which endangers the space, safety, or orderly function of Southern Crescent Technical College, its facilities, or persons engaged in the business of the school.
  • SCTC prohibits any act, comment, or behavior which is harassing, offensive, or intimidating, including behavior which in any way interferes with another student’s rights or an employee’s performance.
  • SCTC students are expected to maintain proper personal appearance at all times. Attire and grooming should be appropriate for the occupational area in which the student is training.
  • Students inappropriately dressed or dressed in a manner that could present a safety hazard will not be allowed to attend class.
  • SCTC prohibits theft of, misuse of, or harm to college property, or theft of or damage to property of a member of the SCTC community.
  • SCTC prohibits eating and/or drinking in classrooms, shops, and labs or other unauthorized areas on college premises, unless otherwise permitted by SCTC officials.
  • Destruction of or harm to equipment, software, or data belonging to SCTC or to others is considered unacceptable usage. This may include altering, downloading, or installing software on college computers, tampering with computer hardware or software configuration, improper access to the college’s network, and disconnection of SCTC computers or devices.
  • Unless otherwise permitted by college officials, SCTC prohibits the use of electronic devices in classrooms, labs, and other instructional, event, or support facilities on college premises. Such devices include, but are not limited to cell phones, beepers, walkie talkies, cameras, and other electronic devices, which may cause unnecessary disruption to the teaching/learning process on campus.
  • SCTC prohibits attachment of personal electronic devices to college computers under any circumstances.
  • SCTC prohibits the use of computer technology to harass another student or college official by sending obscene, harassing, or intimidating messages, jokes, or material.
  • Use of computing facilities to interfere with the work of another student or college official is unacceptable. This includes the unauthorized use of another individual’s identification and password.
  • SCTC prohibits the possession of a firearm, weapon, or explosive compound/material by any student while on campus.
  • Use and/or possession of unauthorized material or technology during an examination or any other written or oral work submitted for evaluation and/or a grade such as tape cassettes, notes, tests, calculators, computer programs, cell phones, and/or smart phones or other electronic devices is prohibited.
  • Submission of another person’s work for evaluation and/or a grade is prohibited.
  • SCTC prohibits students from submitting work in whole, in part, or in paraphrase without proper citations.
  • Students are required to be in class each day and are responsible for any work missed due to absences.
  • SCTC will follow the high school attendance policy for excessive absences. Students may be withdrawn from High School Program coursework if they do not meet the minimum attendance requirements.
  • Excessive absences may result in an inability to meet state standards, or requirements set by accrediting or licensure boards. 
  • All SCTC students are issued a student identification card.

Student Confidentiality

Under the Family Educational Rights and Privacy Act (FERPA), high school students have rights to privacy regarding their enrollment in programs at Southern Crescent Technical College. Southern Crescent Technical College faculty will not release academic information unless students have signed a consent form. Parents/guardians may want to encourage students to complete these forms so that they will have access to academic records.

Glossary of Terms

  • Approved Courses—Approved courses are those identified by the Georgia Department of Education as eligible to be taken as Dual Credit.
  • Articulated Credit—Articulated credit refers to credit that students are awarded by both the high school and the post-secondary institution when they have successfully completed identified academic and career related courses leading to a certificate, diploma, or degree. Through an articulation agreement, institutions agree to aid in a seamless transition without repetition of coursework already mastered in high school.
  • Credit—Credits are units or portions of units earned and applied toward high school graduation and credit hours earned toward the completion of a program of study.
  • Distance Learning—Distance learning is an educational process that is characterized by the separation, in time or place, between instructor and student. It may include courses offered principally through the use of television, audio, video, cassettes/discs, correspondence, audio/computer conferencing, and transmission by computer, Internet, open broadcast, closed circuit, cable, microwave, or satellite. The institution offering distance learning coursework must be a TCSG or USG eligible postsecondary institution.
  • Dual Enrollment—Dual Enrollment is a process through which a high school student takes one or more courses from a state public or private postsecondary institution and receives credit at the high school and at the postsecondary institution.
  • Eligible Student—An eligible student is any high school student enrolled in an eligible high school that is accepted by a state public or private postsecondary institution and meets criteria for participation in High School Programs.
  • Full-time—Full-time enrollment means enrollment for a minimum of 12 semester hours or the equivalent quarter hours per school term, of postsecondary credit at an eligible postsecondary institution.
  • Full-time Equivalent (FTE)—Full-time equivalent is a student count consisting of six (6) state-funded segments per student.
  • GAfutures—futures is the Georgia Student Finance Commission website that provides information on careers, Georgia postsecondary institutions, student financial aid, and access to electronic college and financial aid applications.
  • Georgia Student Finance Commission (GSFC)—GSFC is the Georgia state government agency that administers postsecondary financial aid, including ACCEL, the HOPE Grant, and the HOPE Scholarship programs
  • HOPE Grant—The HOPE Grant is a State of Georgia student financial aid program that provides non-repayable grant assistance to Georgia residents seeking technical certificates or diplomas from TCSG and USG eligible postsecondary institutions. The HOPE Grant Program is funded by the Georgia Lottery for Education and administered by the Georgia Student Finance Commission.
  • Joint Enrollment—Joint Credit is an arrangement whereby a high school student is enrolled in postsecondary coursework with an eligible postsecondary institution while continuing to pursue his or her high school diploma. Joint Credit coursework earns postsecondary credit only.
  • TCSG—TCSG refers to the Technical College System of Georgia.
  • USG—USG refers to the University System of Georgia.